Employee asset tracking software
Know What Equipment Every Employee Has.
One up-to-date record of every laptop, phone and monitor and the employee who holds it, from their first day to their last, so nothing goes missing when people join, move or leave.
Every employee’s equipment on one page
Each person has a page with what they hold right now, what is overdue and whether they are joining or leaving. Assign a laptop, phone or monitor to a person (or to a location, such as a meeting room), set a due-back date if it is a loan, and record its condition when it comes back.
Lending shared equipment for a few days rather than issuing it for good? See equipment check-in and check-out.
Trackora in two minutes
Why equipment goes missing
- A spreadsheet is only as current as the last person who remembered to update it.
- New starters wait for equipment because nobody knows what is free.
- Leavers walk out with laptops because nobody has a list of what they hold.
- When an audit asks who had an asset last spring, there is no answer.
Give a new starter their kit in one step
Prepare the equipment for someone who is joining: add the laptop, monitor and keyboard to a kit. Nothing is assigned while you prepare it, and Trackora checks that every item is still available before you hand the kit over, all in one step.
See what a leaver still has to return
When someone leaves, start offboarding from their page. Trackora lists every asset they still hold as a recovery checklist, and each one is ticked off as it is returned in the usual way. Once everything is back, you mark them inactive.
Every handover on record
Each asset keeps its full history: who had it, when it went out, when it came back and in what condition. Every change also goes into an activity log that nobody in the workspace can edit.
How it works
- 1
Import your equipment
Upload your existing list as a CSV file, or add assets one at a time.
- 2
Add your people
Name, job title and department. Employees do not need an account; only your team signs in.
- 3
Check equipment out
Assign each item to a person or a location, with an optional due-back date.
- 4
Onboard and offboard
Hand over kits to new starters and recover everything from leavers.
Your data stays yours: owners and administrators can export all of it at any time, subscribed or not.
What Trackora does not do
- Employees do not sign in or check equipment out themselves; your administrators record every handover.
- No electronic signatures: a handover is recorded by your team, not signed by the employee.
- No booking or reserving equipment in advance.
- Not an HR or payroll system, and it does not monitor devices or track where they are.
Pricing
One subscription per workspace, from $39 a month, for your whole team, billed monthly or once a year. See pricing for the plans.
Questions
- Can I see which laptop each employee has?
- Yes. Every person has a page listing what they hold now, and every asset shows who holds it.
- What happens when someone leaves?
- Start offboarding from their page. You get a checklist of everything they still hold; each item is returned in the usual way, and once everything is back you mark the person inactive.
- Do employees need a Trackora account?
- No. People are records in your workspace. Only the team members you invite sign in, as owners, administrators or members.
- Can I bring in the spreadsheet we use today?
- Yes. Import your assets from a CSV file; Trackora checks the file and shows any problems before anything is imported.
Something else? Contact us.
Start tracking who has what
Create a workspace, import your equipment and assign it to your people. No payment details needed to start.